Privacy Policy for PMIS (Project Management Information System)
Effective Date: March 7, 2026
PMIS (Project Management Information System) respects your privacy and is committed to protecting the information of users who use the application. This Privacy Policy explains how information is collected, used, and protected when using the PMIS mobile application.
1. Introduction
PMIS is a mobile application designed to help organizations manage and monitor project activities efficiently. The app allows project teams to track project progress, manage tasks, monitor site visits, and collaborate through group communication.
By using the PMIS application, you agree to the practices described in this Privacy Policy.
2. Information We Collect
The PMIS application may collect the following types of information to operate the system properly.
2.1 User Information
When employees use the application, the following information may be stored:
User name
Employee role
Team membership
Project assignment details
This information helps identify team members and assign responsibilities within projects.
2.2 Project Information
The app stores project-related information such as:
Project name
Project description
Project leader
Assigned team members
Project start date
Project end date
Project budget overview
This data is used to monitor project performance and track overall progress.
2.3 Task and Ticket Data
The application allows project teams to manage work through tasks and tickets.
Information stored may include:
Task title and description
Assigned team members
Task status
Project tickets
Task progress updates
2.4 Site Visit Data
During site visits, the application may collect:
Latitude and Longitude (GPS location)
Visit time and date
Site visit notes
Photos or media uploaded during the visit
Location data is used only to verify and document project site visits.
2.5 Media and Project Progress
Users may upload media to document project progress, including:
Photos
Videos
Documents
This media helps monitor project development and progress percentage.
2.6 Communication Data
The PMIS app includes project group chats for communication among project employees.
Information stored includes:
Chat messages
Sender information
Project chat groups
This allows team members to collaborate effectively within the project.
3. How We Use the Information
The collected information is used for the following purposes:
Managing project progress
Assigning and tracking tasks
Monitoring site visits
Tracking manpower, machinery, and materials
Showing project progress percentage
Managing project team collaboration
Displaying project budget overview
Maintaining project records and reports
4. Location Information
The PMIS application may collect latitude and longitude during site visits to confirm the presence of employees at project locations.
Location data is used strictly for project monitoring and is not used for personal tracking outside project activities.
5. Data Security
We take reasonable security measures to protect user and project data from unauthorized access, misuse, or disclosure.
Security practices may include:
Secure authentication
Authorized user access
Server-side data protection
However, no digital system can guarantee complete security.
6. Data Sharing
PMIS does not sell or share personal information with third parties.
Data may only be accessible to:
Authorized project team members
Project managers
Organization administrators
This access is necessary for project coordination and monitoring.
7. Data Retention
Project-related data, media files, and communications may be stored as long as necessary for project tracking, reporting, and record keeping within the organization.
8. User Responsibilities
Users of the PMIS application are responsible for:
Protecting their login credentials
Uploading only project-related information
Using the system according to organizational policies
9. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect improvements or changes in the application.
Users will be notified through the application if significant changes are made.
10. Contact Information
If you have any questions regarding this Privacy Policy, you may contact the application administrator or the organization managing the PMIS system.
Vishwas dwivedi
Contact Email:
digimindtechnology@gmail.com