SparkOffice Mobile Privacy Policy
Effective date: May 8, 2026
Your privacy matters. This Privacy Policy applies to the SparkOffice Mobile application for mobile devices, created and operated by Spark Imaging SRL, hereby referred to as the "Service Provider". The application is provided for internal employee use and is intended for use as provided.
Information Collection and Use
SparkOffice Mobile collects information required to provide human resources, attendance, payroll, and employee self-service features. This information may include:
- Name, email address, username, employee code, department, position, and related employee profile information.
- Attendance records, clock-in and clock-out times, work schedule information, lateness records, leave requests, vacation requests, absence records, approvals, rejections, and supervisor responses.
- Payroll-related information shown to the employee, including published paystubs or payment receipts.
- Device information such as operating system, application version, IP address, date and time of access, and diagnostic information used for security and troubleshooting.
- Precise location while using the digital clock-in/clock-out feature.
- Photos or selfies submitted during the clock-in/clock-out process as attendance evidence.
The information collected is used to:
- Allow employees to access their HR portal.
- Validate employee attendance and workplace presence.
- Manage permissions, tardiness, vacations, absences, approvals, and payroll records.
- Generate and display paystubs or payment receipts.
- Improve security, reliability, and functionality of the application.
- Notify employees about important HR, attendance, approval, rejection, or payroll events.
Location Data
SparkOffice Mobile uses precise location only for attendance verification. When an employee uses the digital clock-in or clock-out feature, the application may compare the device location against an authorized workplace location configured by the employer.
Location data is used to confirm whether the employee is within the allowed clock-in area. The application does not use location data for advertising or unrelated tracking.
Collection and Use of Photographs
SparkOffice Mobile may collect standard 2D photographs or selfies submitted by the user during the clock-in and clock-out process.
These photographs are used strictly for employee identity and attendance verification. The application does not use facial recognition, biometric mapping, face templates, or TrueDepth API technologies. Photos are not sold or shared with third parties for advertising or marketing.
Photos may be stored securely on private servers and may be reviewed by authorized administrative personnel for attendance, payroll, HR verification, legal compliance, or internal audit purposes.
Local Biometric Authentication
SparkOffice Mobile may offer optional login using the device's native biometric authentication features, such as Face ID, Touch ID, fingerprint, or device PIN.
This feature uses the standard authentication framework provided by the operating system. SparkOffice Mobile only receives a success or failure response from the device. The application does not collect, access, transmit, or store biometric data such as facial maps, fingerprints, or biometric templates.
Users may disable biometric login from within the application.
Artificial Intelligence
SparkOffice Mobile does not use Artificial Intelligence technologies to process personal data or make automated employment, payroll, attendance, or approval decisions.
Third-Party Access
The Service Provider may use trusted service providers to operate, host, maintain, secure, or improve the application. These service providers may process information only as necessary to perform services on behalf of the Service Provider and are expected to protect the information according to appropriate confidentiality and security standards.
The Service Provider may disclose information:
- As required by law, regulation, subpoena, court order, or similar legal process.
- When necessary to protect the rights, property, or safety of the Service Provider, users, employees, or others.
- To investigate fraud, unauthorized access, security incidents, or misuse of the application.
- To comply with labor, payroll, tax, accounting, or employment record obligations.
Data Retention
The Service Provider retains employee, attendance, payroll, approval, location, and photo evidence records for as long as necessary to provide the service, maintain payroll and HR history, comply with legal obligations, resolve disputes, and enforce internal policies.
Some records, such as payroll, attendance, approvals, and employee history, may be retained as part of official business, labor, accounting, or audit records.
If you would like to request access, correction, or deletion of personal data, contact the Service Provider using the contact information below. Some information may not be deleted immediately if retention is required by law, payroll obligations, audit requirements, or legitimate business needs.
Security
The Service Provider uses reasonable administrative, technical, and organizational safeguards to protect information processed and maintained by SparkOffice Mobile. These safeguards are designed to reduce the risk of unauthorized access, disclosure, alteration, or destruction of information.
However, no method of transmission over the Internet or method of electronic storage is completely secure, and the Service Provider cannot guarantee absolute security.
Children
SparkOffice Mobile is intended for employee and authorized business use. The application is not directed to children under the age of 13, and the Service Provider does not knowingly collect personally identifiable information from children.
If you believe that a child has provided personal information through the application, please contact the Service Provider so appropriate action can be taken.
Opt-Out Rights
Users may stop all collection of information by uninstalling the application. However, some employment, payroll, attendance, and HR records may continue to be retained by the employer or Service Provider as required for business, legal, payroll, or compliance purposes.
Changes to This Privacy Policy
This Privacy Policy may be updated from time to time. The Service Provider will notify users of changes by updating this Privacy Policy. Continued use of SparkOffice Mobile after changes are posted means that you accept the updated Privacy Policy.
Your Consent
By using SparkOffice Mobile, you consent to the collection, processing, and use of information as described in this Privacy Policy.
Contact Us
If you have questions about this Privacy Policy or the privacy practices of SparkOffice Mobile, please contact:
Spark Imaging SRL
Email: developer@realphotosnyc.com
Website: https://sparkimaging.net