# PilotBound Terms of Service and Disclaimers
**Effective Date:** April 25, 2026
**Last Updated:** June 28, 2026
These Terms of Service ("**Terms**") govern your access to and use of the PilotBound mobile application (the "**App**") and the PilotBound website at pilotbound.app, including its subdomains (the "**Website**," and together with the App, the "**Services**"), operated by FlightXplorer LLC. ("**FlightXplorer**," "**we**," "**us**," or "**our**"). By creating an account, signing in, building a training plan, or otherwise using the Services, you agree to these Terms and our [Privacy Policy](#). If you do not agree, do not use the Services.
**These Terms contain important aviation safety disclaimers, limitations of our liability, and a binding arbitration agreement (Section 17). Please read carefully.**
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## 1. The Services
PilotBound is a personal flight-training companion for student pilots.
App features include:
- A personal logbook for recording flights
- Optional connection with your flight school so the school can see your training momentum (a future feature)
- Achievements, milestone tracking, and a personal training-momentum indicator
- Optional cost-to-certificate tracking — record per-flight cost and one-time expenses, save aircraft hourly rates, and view a projected total cost to your next certificate based on your own data plus national-average reference figures
- Optional sharing of flight cards and cost-progress cards to other apps
Website features include:
- Free flight-training cost calculators and estimators (no account required)
- A free training plan and checklist — the steps from deciding to fly to passing your checkride, with your cost estimate attached — usable without an account and savable to a free account that also syncs to the App
- A flight-school directory: by-state listings of real flight schools, each shown with the school's own published aircraft and instructor rates (with a link to the source and the date we verified it) alongside a PilotBound cost estimate built on those rates
- An aviation-college directory: by-state listings of college and university aviation degree programs, each shown with the school's own published tuition, room and board, and flight fees (with links to the sources) summed into an all-in PilotBound estimate
- Informational content about flight training and the App
PilotBound is not affiliated with, endorsed by, or sponsored by any school listed in the directories. The directory figures are PilotBound's own estimates or compilations of publicly published figures, not the schools' prices or quotes. See Section 14.9 for the full directory disclaimer.
**The Services are record-keeping and learning tools. They are not an official FAA pilot logbook, a training syllabus or curriculum, financial advice, or a quote for the cost of training.** See Section 14 for the full safety and cost-projection disclaimers.
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## 2. Eligibility
You must be at least **13 years old** to create an account. If you are between 13 and the age of majority where you live, you may use the Services only with the involvement and consent of a parent or legal guardian.
By using the Services you represent that you meet the above eligibility requirements and that all information you provide is accurate and current.
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## 3. Your Account
### 3.1 Creating an Account
You may create an account using email and password or Sign in with Apple, in the App or on the Website. On the Website you may begin building a training plan without an account; if you later create one, the plan you built is linked to your new account, and if you sign in to an existing account instead, it is merged into that account (your existing data is never overwritten by the merge). Unsaved anonymous plans expire automatically as described in the Privacy Policy. You agree to provide accurate information and to keep it up to date.
### 3.2 Account Security
You are responsible for maintaining the confidentiality of your sign-in credentials and for all activities that occur under your account. Notify us immediately if you suspect unauthorized access.
### 3.3 One Account Per Person
Each account is for one individual. You may not share your account, sell it, or transfer it.
### 3.4 Email Verification
Some features may require you to verify your email address. You agree to verify when prompted.
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## 4. Acceptable Use
You agree not to:
- Use the Services for any unlawful purpose or in violation of any applicable laws or regulations
- Misrepresent your identity, training status, certificates, or affiliation with any flight school
- Spam, scrape, or attempt to extract bulk data from the Services or our servers
- Attempt to reverse engineer, decompile, or otherwise interfere with the Services, our servers, or any security mechanisms (including Firebase App Check)
- Use the App to log flights you did not actually conduct, or to fabricate training records
- Use the App in connection with the operation of an unmanned aircraft system (drone) outside the scope of an authorized flight-training context
- Use the Services in any manner that could disable, overburden, or impair our infrastructure
We reserve the right to remove content, suspend or terminate accounts, and report unlawful activity to authorities.
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## 5. Your Content and Data
### 5.1 Your Content
You retain ownership of the content and data you enter — including your flights, logbook entries, photos, notes, and cost data ("**Your Content**"). We do not claim ownership of it.
### 5.2 License for Aggregated and De-identified Data
You grant FlightXplorer a perpetual, irrevocable, worldwide, royalty-free license to create aggregated and de-identified datasets, statistics, benchmarks, and research derived from Your Content (including flight data and logbook entries) and to use, retain, publish, share, and commercialize that aggregated and de-identified output for the purposes described in Section 1.10 of our Privacy Policy. This license survives deletion of the underlying content or your account. The resulting aggregated and de-identified data is not "Your Content," does not identify you, and is not subject to the deletion provisions of these Terms or the Privacy Policy.
### 5.3 Responsibility
You are solely responsible for Your Content. You represent that you have the rights to it and that it does not violate the rights of any third party.
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## 6. School Affiliation (Optional)
If you choose to connect with a flight school inside the App:
- You explicitly consent to share specific data fields (your first name and last initial, momentum score, last flight date, recent flight count, and total hours) with that school. The complete list is shown in the consent screen at the time you affiliate.
- We never share your logbook details, photos, cost-tracking data, or email address with the school.
- You may disconnect from the school at any time from the Profile screen. Disconnection takes effect immediately.
- Your school is a separate party. The school's use of the data you share with it is governed by the school's own policies, not these Terms or our Privacy Policy.
This feature is not yet enabled. No data is shared with any school unless and until the feature launches and you grant explicit consent at that time.
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## 7. Logbook and Cost Data
### 7.1 Logbook Data
You are responsible for the accuracy of any logbook entries you make in the App.
**The App's logbook is not an official FAA pilot logbook.** See Section 14.1.
### 7.2 Cost Data
You are responsible for the accuracy of any cost data you enter — including aircraft hourly rates, instructor rates, expense amounts and categories, the certificate each item applies to, your "before tracking" baseline (prior hours flown and money spent), and any overrides you set to the App's national-average estimates. The App may pre-fill a flight's cost from your default or aircraft-specific rates multiplied by total time; you must review and correct the pre-filled value before saving it.
**Cost projections in the App are estimates only and are not financial advice or a quote.** See Section 14.7.
### 7.3 Training Plan Data
You are responsible for the accuracy of anything you enter in the training plan and checklist — dates, costs, budget and funding figures, school selections, and milestones you check off. Checking off a milestone in the plan records your own assertion; it is not verified by us, your school, your CFI, or any regulatory authority, and it has no regulatory or training-credit significance (see Sections 14.2, 14.3, and 14.8).
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## 8. Intellectual Property
### 8.1 Our Property
The App, including its software, design, branding, logos, text, graphics, and other content (excluding Your Content and content provided by third parties), is owned by FlightXplorer or its licensors and is protected by copyright, trademark, and other laws. We grant you a limited, non-exclusive, non-transferable, revocable license to use the App for your personal, non-commercial use, subject to these Terms.
### 8.2 Feedback
If you submit suggestions, ideas, or feedback about the App, you grant us a perpetual, worldwide, royalty-free license to use them without obligation to you.
### 8.3 DMCA / Copyright Complaints
If you believe content in the App infringes your copyright, please send a written notice including (a) your contact information, (b) identification of the copyrighted work, (c) the location of the allegedly infringing material in the App, (d) a statement of good-faith belief that the use is not authorized, (e) a statement under penalty of perjury that the notice is accurate and you are authorized to act, and (f) your physical or electronic signature, to: **samip.shah@pilotbound.app**.
### 8.4 Third-Party Names and Marks
School, college, university, and business names, logos, and trademarks referenced anywhere in the Services, including in the flight-school and aviation-college directories, are the property of their respective owners. We use a school's name only to identify that school (nominative fair use). We do not use school logos or brand styling on directory listings. The presence of a name in a directory does not imply any affiliation with, endorsement by, sponsorship by, or partnership with that school, and is not a recommendation, ranking, or rating of the school's quality. If you own a mark and believe it is used improperly, contact us at **samip.shah@pilotbound.app** and we will review it promptly.
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## 9. Third-Party Services and Content
The App relies on third-party services (such as Firebase, Firebase Crashlytics for crash and stability diagnostics, and Apple). We do not control and are not responsible for third-party services or content. Your use of third-party services may be subject to their separate terms and privacy policies. The data we share with each provider, and the limits on that sharing, are described in our Privacy Policy.
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## 10. Subscriptions and Payments
The App, the Website's calculators, and the training plan are currently free to use. If we introduce paid features in the future, the applicable terms, prices, billing cycles, and refund policies will be presented to you before purchase, and additional terms may apply at that time.
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## 11. Termination
### 11.1 By You
You may delete your account at any time from **Profile → Delete Account** in the App, or from **Delete account** on your training plan at pilotbound.app/plan. Deletion is permanent and removes your data as described in our Privacy Policy.
### 11.2 By Us
We may suspend or terminate your account, with or without notice, if we reasonably believe you have violated these Terms, posed a risk to other users, or engaged in fraudulent or illegal activity, or if required by law.
### 11.3 Effect of Termination
On termination, your license to use the App ends. Sections that by their nature should survive termination (including Sections 5.2, 8, 12, 13, 14, 15, 16, and 17) will survive.
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## 12. Disclaimer of Warranties
THE SERVICES ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AND ANY WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.
WE DO NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, ACCURATE, RELIABLE, COMPLETE, SECURE, OR TIMELY; OR THAT TRAINING-PROGRESS INDICATORS OR COST PROJECTIONS WILL REFLECT YOUR ACTUAL READINESS FOR ANY EXAM, CHECKRIDE, OR FLIGHT, OR YOUR ACTUAL COST OF TRAINING.
Some jurisdictions do not allow exclusion of certain warranties, so some of the above may not apply to you.
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## 13. Limitation of Liability
TO THE FULLEST EXTENT PERMITTED BY LAW:
(a) FLIGHTXPLORER AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, LICENSORS, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, GOODWILL, DATA, USE, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATING TO THE SERVICES, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
(b) WE WILL NOT BE LIABLE FOR ANY DAMAGES, LOSSES, INJURIES, OR DEATHS ARISING OUT OF OR RELATING TO YOUR PILOTING DECISIONS, FLIGHT OPERATIONS, RELIANCE ON LOGBOOK CALCULATIONS, RELIANCE ON TRAINING-PROGRESS INDICATORS, RELIANCE ON COST PROJECTIONS, OR YOUR USE OR INABILITY TO USE THE APP DURING ANY ASPECT OF FLIGHT.
(c) OUR TOTAL CUMULATIVE LIABILITY ARISING OUT OF OR RELATING TO THESE TERMS OR THE SERVICES WILL NOT EXCEED THE GREATER OF (i) THE TOTAL AMOUNT YOU HAVE PAID US (IF ANY) IN THE TWELVE MONTHS BEFORE THE CLAIM AROSE, OR (ii) ONE HUNDRED U.S. DOLLARS ($100).
The limitations in this Section apply even if a remedy fails of its essential purpose. Some jurisdictions do not allow exclusion or limitation of certain damages; in those jurisdictions our liability is limited to the maximum extent permitted by law.
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## 14. Aviation Safety Disclaimers
**Aviation involves serious risks. Read this section carefully.**
### 14.1 Not an Official FAA Logbook
The App is a personal record-keeping tool. It is **not** an official pilot logbook and does **not** satisfy the logbook requirements of 14 CFR § 61.51 or the analogous regulations of any other aviation authority.
You are solely responsible for maintaining a separate, official logbook in accordance with the regulations that apply to you. Entries in the App may not be relied upon as the sole record for certificate or rating applications, flight reviews, instrument currency, recency-of-experience requirements (e.g., 14 CFR §§ 61.56, 61.57), or any insurance, employment, or regulatory submission.
You are responsible for the accuracy of every entry. Your CFI's signature in your official logbook (where required) cannot be replicated in the App.
### 14.2 Training Momentum, Streaks, and Milestones Are Heuristics
The App's training momentum score, streak counter, and milestone indicators are **heuristic engagement features** based on the dates and counts you log. They:
- Do not assess the **quality** of any flight or training event
- Do not validate FAA hour minimums, Part 141 stage check requirements, endorsement requirements, or any other regulatory criterion
- Do not constitute a flight evaluation, instructor recommendation, or fitness-to-fly determination
- Are not a substitute for your CFI's professional judgment
Your CFI, your flight school, and the applicable Federal Aviation Regulations (or equivalent in your country) are the **only** authoritative source for whether you are ready to solo, take a checkride, or operate as pilot in command. **Always defer to your CFI.**
### 14.3 Auto-Detected Milestones
The App may automatically mark milestones (e.g., first night flight, first solo cross-country) when entries you log meet certain thresholds. These auto-detections are based **only** on data you yourself enter. They are not verified by us, your school, your CFI, or any regulatory authority. They have no regulatory or training-credit significance.
### 14.4 Pilot in Command Responsibility
Per 14 CFR § 91.3, the pilot in command is the final authority as to the operation of the aircraft. Nothing in the App relieves you of that responsibility. Decisions about whether, when, where, and how to fly are yours alone. **Do not let the App distract you in flight.** Do not let any feature of the App pressure you into flying when conditions, equipment, or your readiness do not warrant it.
### 14.5 Use During Flight
You should not interact with the App during taxi, takeoff, climb, approach, landing, or any phase of flight where attention to operation of the aircraft is required. Operate the App in a manner consistent with safe single-pilot resource management, sterile-cockpit principles, and your school's policies on the use of personal electronic devices during flight.
### 14.6 Drone, UAS, and Non-Manned Operations
The App is intended for use by student pilots of manned aircraft. The App is not designed for, certified for, or warranted for use in connection with the operation of any unmanned aircraft system (drone), and we disclaim all liability for any such use.
### 14.7 Cost Projections Are Estimates, Not Quotes
Cost projections, dollar ranges, "still ahead" forecasts, "what if you flew more or less" scenarios, "by aircraft" breakdowns, "lifetime equipment" totals, the Website's estimator and calculator outputs, the projected cost attached to your training plan, the flight-school and aviation-college directory figures (see Section 14.9), and any other forward-looking or aggregate cost figures anywhere in the Services are **estimates only**. They are derived from a combination of:
- The hourly rates, expenses, baseline figures, and flight cost values you yourself enter; and
- National-average and regional reference figures (typical hours-to-certificate, typical hourly rates, and typical one-time-fee amounts) that we ship with the Services from publicly available sources.
These figures are **not** a quote, contract, guarantee, or promise. They are **not** financial, legal, tax, accounting, or training advice. Actual training costs vary substantially by individual pilot, instructor, school, aircraft availability, weather, ground-school path, time of year, exchange-rate movement, fees not modeled by the App, and many other factors outside the App's view. The App does not collect bills, invoices, statements, or payments — it tracks only the figures you enter.
**Do not rely on a cost projection as the basis for any financial decision, loan application, school enrollment, employment commitment, contract, or other obligation.** Verify any pricing with your flight school, instructor, designated examiner, and any other counterparty before committing money. To the fullest extent permitted by law, we disclaim all liability for any financial decision you make in reliance on a cost projection or any other cost figure in the App.
National-average reference figures (for example, "78 hours typical for a Part 141 Private Pilot certificate") are derived from publicly available sources, are not customized to your specific school, region, or circumstances, and may be updated in future versions of the Services without notice.
### 14.8 The Training Plan and Checklist Are Guidance, Not a Syllabus
The training plan and checklist describe a typical sequence of steps toward a certificate. They are general educational guidance, **not** a training syllabus, a Part 141 Training Course Outline, a curriculum, an endorsement, or advice tailored to you. Step order, applicability, and requirements vary by school, program, examiner, and individual. Steps you mark done (including milestones) are your own records and carry no regulatory or training-credit significance. Your CFI, your school, and the applicable regulations are the only authoritative source for what you must do and when. **Always defer to your CFI.** Links from the plan to third-party resources (for example, FAA locator tools) are provided for convenience; we do not control and are not responsible for their content.
### 14.9 Flight-School and Aviation-College Directories
The Website includes two directories that list real, third-party flight schools and college and university aviation degree programs, identified by name, as a public information resource. The following terms apply to everything in those directories.
**The figures are PilotBound's estimates and compilations, not the schools' prices.** For flight schools, each cost figure is a PilotBound estimate computed from the school's own published aircraft and instructor rates using one consistent, disclosed model. For aviation colleges, each figure is the school's own published tuition, room and board, or flight fee, and the all-in total is PilotBound's sum of those published figures. In every case the figure is our estimate or compilation. It is **not** the school's price, **not** a quote, contract, offer, guarantee, or promise by the school or by us, and **not** a statement of what the school charges. Your actual cost will differ.
**Published figures are sourced, but may be out of date or contain errors.** Each published rate or tuition, room and board, and flight figure links to the school's own page and shows the date we read or verified it. Schools change their rates and tuition without notice, sources move, and errors happen. We do not guarantee that any figure is current, complete, or accurate. **Verify any number directly with the school before relying on it for any decision.**
**No affiliation, no endorsement, no recommendation.** PilotBound is not affiliated with, endorsed by, or sponsored by any school in either directory. School names are used only to identify the school (see Section 8.4). A listing is not a recommendation, ranking, or rating of a school's quality, safety, or suitability for you. We do not vet, accredit, or guarantee any listed school, and we are not a party to any relationship between you and a school.
**Corrections and removals.** We want the directories to be accurate, and we make corrections easy. Every listing has a "Correct or remove this listing" option, and each directory has a public disclaimer and removal-policy page. A school, or anyone, may request a correction or removal by using that option or by contacting us (Section 20); we review corrections against the school's own published source and will act on a valid correction or a removal request promptly. A school does not need to give a reason to be removed.
**Liability.** To the fullest extent permitted by law, we disclaim all liability for any decision you make in reliance on a directory listing or any figure in it, including any enrollment, financial, loan, employment, or travel decision. The disclaimers and limitations in Sections 12, 13, and 14.7 apply in full to the directories.
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## 15. Indemnification
You agree to indemnify, defend, and hold harmless FlightXplorer and its officers, directors, employees, agents, licensors, and service providers from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to:
(a) your use of the Services;
(b) your violation of these Terms;
(c) your violation of any rights of another (including intellectual property and privacy rights);
(d) Your Content; or
(e) any flight, training event, or piloting decision made by you or any third party.
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## 16. Modifications to the App and These Terms
We may modify or discontinue the Services, in whole or in part, at any time, with or without notice. We may update these Terms from time to time. If we make material changes, we will notify you in the App or on the Website and update the "Last Updated" date above. Your continued use of the Services after changes take effect constitutes acceptance of the revised Terms.
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## 17. Dispute Resolution; Governing Law; Arbitration
### 17.1 Governing Law
These Terms and any dispute arising out of or relating to them or the App are governed by the laws of the State of Wyoming, United States, without regard to conflict-of-laws principles.
### 17.2 Informal Resolution
Before filing a claim, you agree to try to resolve the dispute by contacting us at **samip.shah@pilotbound.app** and providing a brief written description of the dispute. We will attempt to resolve it informally within 60 days.
### 17.3 Binding Arbitration
If we cannot resolve a dispute informally, you and FlightXplorer agree that any dispute, claim, or controversy arising out of or relating to these Terms or the App will be resolved by **binding arbitration** administered by the American Arbitration Association (AAA) under its Consumer Arbitration Rules, except that either party may seek injunctive or equitable relief in court for intellectual-property infringement.
The arbitration will take place in Wyoming, United States, or, at your election, by phone or video. Judgment on the arbitrator's award may be entered in any court of competent jurisdiction.
### 17.4 Class Action Waiver
**You and FlightXplorer agree that each may bring claims against the other only in your or its individual capacity, and not as a plaintiff or class member in any purported class or representative proceeding.** The arbitrator may not consolidate more than one person's claims and may not preside over any form of representative or class proceeding.
### 17.5 Opt-Out
You may opt out of Sections 17.3 and 17.4 by sending written notice to **samip.shah@pilotbound.app** within 30 days of first accepting these Terms. The notice must include your name, the email address associated with your account, and a clear statement that you wish to opt out of arbitration.
### 17.6 Small Claims
Either party may bring a qualifying claim in a small-claims court instead of arbitration.
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## 18. Apple-Specific Terms
This Section 18 applies only to the App obtained through the Apple App Store; it does not apply to the Website. The App is licensed (not sold) to you for use only under these Terms and the Apple App Store's Licensed Application End User License Agreement ("**Apple EULA**"). The following additional terms apply because you obtained the App through the Apple App Store:
- These Terms are between you and FlightXplorer, not Apple. Apple is not responsible for the App or its content.
- Apple has no obligation to provide maintenance or support for the App.
- In the event the App fails to conform to any applicable warranty, you may notify Apple, and Apple will refund the purchase price (if any). Apple has no other warranty obligation. Any other claims, losses, liabilities, damages, costs, or expenses attributable to a failure to conform to a warranty are governed by these Terms.
- Apple is not responsible for addressing any claims by you or a third party relating to the App, including product-liability claims, claims that the App fails to conform to legal or regulatory requirements, or claims under consumer-protection or similar laws.
- If a third party claims that the App infringes intellectual-property rights, FlightXplorer (not Apple) is solely responsible for investigation, defense, settlement, and discharge of the claim.
- You represent that you are not located in a country subject to a U.S. Government embargo or designated as a "terrorist supporting" country, and that you are not on any U.S. Government list of prohibited or restricted parties.
- Apple and Apple's subsidiaries are third-party beneficiaries of these Terms and may enforce them against you.
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## 19. Miscellaneous
### 19.1 Entire Agreement
These Terms, together with our Privacy Policy, constitute the entire agreement between you and FlightXplorer regarding the App and supersede any prior agreements.
### 19.2 Severability
If any provision of these Terms is held invalid or unenforceable, that provision will be enforced to the maximum extent permissible, and the remaining provisions will remain in effect.
### 19.3 No Waiver
Our failure to enforce any right or provision will not be deemed a waiver of that right or provision.
### 19.4 Assignment
You may not assign or transfer these Terms or your account without our prior written consent. We may assign these Terms freely.
### 19.5 Notices
We may give notices to you by email, in-app message, or by posting them in the App. You may give notices to us at **samip.shah@pilotbound.app**.
### 19.6 Force Majeure
We are not liable for any delay or failure to perform resulting from causes outside our reasonable control, including natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, network or service outages, or labor disputes.
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## 20. Contact Us
Questions about these Terms?
**FlightXplorer LLC.**
**Email:** samip.shah@pilotbound.app
**Postal mail:** 30 N Gould St, Ste 32705 Sheridan, WY 82801, United States
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*These Terms are provided in English. Any translation is provided for convenience; in the event of any conflict, the English version controls.*