Olive Trust

OLIVE TRUST

Internal Application — Terms & Conditions, Privacy Policy & Copyright Notice

Effective Date: 24 August 2026
Last Updated: 24 August 2026

1. ABOUT THIS APPLICATION

The Olive Trust Application ("Application") is a private, internal application developed exclusively for authorized personnel of Olive Trust.

Olive Trust provides assistance to economically weaker individuals and families for purposes including education, medical needs, ration and other essential daily requirements.

The Application is an internal operational tool used by Olive Trust to manage and administer these activities.

The Application is not intended for use by the general public, beneficiaries, donors, or other external individuals.

Access is restricted to authorized Olive Trust employees and approvers.

2. TERMS & CONDITIONS

2.1 Restricted Access

The Application is a private and restricted-access system.

Use of the Application is limited to individuals who have been expressly authorized by Olive Trust and assigned an appropriate user account and role.

The Application does not provide public registration or public access.

An individual must not attempt to create, obtain, use or access an account unless they have been authorized by Olive Trust.

2.2 Authorized User Roles

The Application currently supports authorized internal roles, including:

Employee — authorized Olive Trust personnel responsible for performing operational activities within the Application.

Approver — authorized Olive Trust personnel responsible for reviewing, verifying and approving applicable activities and records.

Access to information and functionality depends on the user's assigned role and permissions.

Olive Trust may modify roles and permissions at any time based on operational requirements.

2.3 Account Responsibility

Each authorized user is responsible for maintaining the confidentiality and security of their account credentials.

Users must:

Keep their credentials confidential;

Never share their account with another person;

Use only their own assigned account;

Not allow unauthorized persons to access the Application through their device or credentials;

Immediately report suspected unauthorized access;

Ensure that information entered into the Application is accurate to the best of their knowledge; and

Use the Application only for authorized Olive Trust activities.

Users remain responsible for activity performed using their account unless they have promptly reported unauthorized access.

2.4 Internal Business Purpose

The Application may be used by authorized personnel for activities including:

Managing beneficiary records;

Recording and managing charitable assistance;

Managing educational assistance;

Managing medical assistance;

Managing ration and essential-needs assistance;

Managing donation boxes;

Recording donation-box collection and operational information;

Managing internal employee activities;

Reviewing and approving records;

Maintaining operational records; and

Other internal Olive Trust activities authorized by the organization.

2.5 Beneficiary Information

Authorized users may have access to information relating to individuals and families who receive or are being considered for charitable assistance.

Such information may include personal, family, financial, educational, medical or other information required for Olive Trust's charitable activities.

This information is provided to authorized personnel strictly for legitimate organizational purposes.

Users must:

Access beneficiary information only when required for their responsibilities;

Maintain confidentiality;

Not disclose information to unauthorized persons;

Not copy or export information for personal use;

Not publish beneficiary information;

Not use beneficiary information for commercial purposes; and

Not use beneficiary information for any purpose unrelated to authorized Olive Trust activities.

2.6 Donation Box Management

The Application may be used by authorized Olive Trust personnel to manage donation-box information.

This may include:

Donation-box identification;

Location;

Assignment;

Collection information;

Collection dates;

Verification;

Status; and

Other operational information.

The Application is an internal management system and does not itself constitute independent verification of physical donations or collection amounts.

2.7 Employee and Operational Information

The Application may contain information relating to Olive Trust employees and internal operations.

Such information must only be accessed and used by authorized personnel for legitimate organizational purposes.

Users must not disclose, copy or use internal employee or operational information outside the scope of their responsibilities without authorization.

2.8 Approvals and Internal Workflows

Certain Application functions may require an approval by an authorized Approver.

An approval recorded in the Application represents an internal Olive Trust workflow action.

Users must not approve, reject, modify or otherwise process records outside their assigned authority.

Approvers are responsible for exercising reasonable care when reviewing information and making decisions within the scope of their assigned role.

2.9 Prohibited Use

Authorized users must not:

Share their credentials;

Allow another person to use their account;

Attempt to access another user's account;

Attempt to bypass role-based permissions;

Access information unrelated to their responsibilities;

Download or copy internal information without authorization;

Modify records without legitimate authorization;

Create false or misleading records;

Manipulate beneficiary, donation or approval information;

Use Application information for personal benefit;

Use Application information for commercial purposes;

Disclose confidential information to external parties without authorization;

Attempt to compromise Application security;

Reverse engineer or tamper with the Application;

Upload malicious code or harmful content;

Circumvent technical security controls; or

Use the Application for any unlawful purpose.

2.10 Confidentiality

Information available through the Application may be confidential and may include personal or sensitive information.

Authorized users are expected to maintain confidentiality during and after their period of access to the Application.

Access to information must be limited to what is reasonably necessary for the user's assigned responsibilities.

2.11 Security

Olive Trust implements reasonable technical and organizational safeguards to protect the Application and information processed through it.

These may include:

Authentication;

Role-based access control;

Secure communication;

Secure storage;

Access logging;

Security monitoring; and

Administrative controls.

No electronic system can be guaranteed to be completely secure.

Users must immediately report suspected security incidents, compromised credentials or unauthorized access to Olive Trust.

2.12 Suspension or Termination of Access

Olive Trust may suspend, restrict or terminate a user's access to the Application at any time where reasonably necessary.

This may occur when:

A user leaves Olive Trust;

A user's role or responsibilities change;

Access is no longer required;

Credentials are suspected to be compromised;

The Application is misused;

Security requirements are violated;

These Terms are violated; or

Access is otherwise no longer authorized.

2.13 Application Availability

The Application may be unavailable from time to time due to:

Maintenance;

Updates;

Security activities;

Infrastructure issues;

Technical problems;

Upgrades; or

Other operational requirements.

Olive Trust does not guarantee uninterrupted or error-free availability.

2.14 Changes to the Application

Olive Trust may modify, update, add or remove Application functionality at any time.

Features and workflows may change based on operational, security, legal or organizational requirements.

2.15 No Public Access

The Application is not a public service and is not intended for:

Public account registration;

Beneficiary self-service;

Public donation management;

Public browsing of beneficiary information;

Public access to internal Olive Trust records; or

General consumer use.

The presence of the Application on the Apple App Store or Google Play Store does not make the Application publicly accessible. Access remains restricted to authorized Olive Trust users.

2.16 Disclaimer

The Application is provided as an internal operational tool.

Olive Trust does not guarantee that all information contained within the Application will always be complete, current or error-free.

The Application does not independently determine eligibility for charitable assistance unless specifically configured to do so. Decisions regarding charitable assistance remain subject to Olive Trust's applicable policies and authorized internal processes.

2.17 Limitation of Liability

To the maximum extent permitted by applicable law, Olive Trust shall not be responsible for indirect, incidental, special or consequential losses arising from the use of or inability to use the Application.

Nothing in these Terms is intended to exclude liability that cannot legally be excluded.

2.18 Changes to These Terms

Olive Trust may update these Terms & Conditions from time to time.

The latest version will be published on this page and identified by the "Last Updated" date.

Continued authorized use of the Application following an update constitutes acceptance of the revised Terms, subject to applicable law.

2.19 Governing Law

These Terms shall be governed by and interpreted in accordance with the applicable laws of India.

Any dispute relating to the Application or these Terms shall be subject to the jurisdiction of the appropriate courts in India, subject to applicable law.

3. PRIVACY POLICY

3.1 Purpose

This Privacy Policy explains how Olive Trust collects, uses, stores and protects information processed through its internal Application.

The Application is restricted to authorized Olive Trust employees and approvers.

Because the Application is an internal operational system, personal information may be processed primarily in connection with Olive Trust's internal administration and charitable activities.

3.2 Information We May Process

Depending on the user's role and the Application functionality used, Olive Trust may process the following categories of information.

A. Employee and Approver Information

This may include:

Name;

Email address;

Mobile number;

Employee or user ID;

Username;

Role;

Department or organizational information;

Authentication information;

Account status;

Access and activity records.

B. Beneficiary Information

Authorized employees and approvers may enter or access information relating to beneficiaries.

Depending on the assistance being provided, this may include:

Name;

Contact details;

Address;

Family or household information;

Identification or verification information;

Educational information;

Medical information;

Financial or economic circumstances;

Ration or essential-needs information;

Assistance history;

Assessment information;

Approval information; and

Other information necessary for administering Olive Trust's charitable activities.

C. Donation Box Information

The Application may process information such as:

Donation-box ID;

Location;

Assigned employee;

Collection information;

Collection date;

Verification information;

Status; and

Related operational information.

D. Technical and Device Information

The Application or its supporting infrastructure may process:

Device type;

Operating system;

Application version;

Device or installation identifiers;

IP address;

Crash information;

Diagnostic information;

Authentication logs;

Security logs;

Network information; and

Application usage information.

The actual information collected depends on the Application's implementation and enabled services.

3.3 Why We Process Information

Olive Trust may process information for legitimate internal and charitable purposes, including:

Managing authorized user accounts;

Authenticating employees and approvers;

Managing role-based permissions;

Managing beneficiaries;

Assessing and administering charitable assistance;

Managing donation boxes;

Recording collection and verification activities;

Managing approval workflows;

Maintaining internal records;

Communicating with authorized personnel;

Maintaining security;

Detecting unauthorized access or misuse;

Investigating security incidents;

Diagnosing technical problems;

Improving Application performance;

Maintaining audit records; and

Complying with applicable legal requirements.

3.4 Access to Information

Information within the Application is restricted based on organizational role and permissions.

Not every employee or approver will necessarily have access to every record.

Access may be granted only where reasonably necessary for the user's assigned responsibilities.

Olive Trust may review and modify access permissions as required.

3.5 Sharing of Information

Olive Trust does not intend to sell personal information.

Information may be disclosed or made available where reasonably necessary to:

Authorized Olive Trust personnel;

Authorized service providers supporting the Application;

Cloud infrastructure and hosting providers;

Authentication providers;

Analytics or crash-reporting providers;

Professional advisers;

Government authorities;

Law-enforcement authorities; or

Other parties where disclosure is required or permitted by applicable law.

Service providers processing information on behalf of Olive Trust may have access only to information necessary to provide their services, subject to applicable contractual or legal requirements.

3.6 Confidentiality

Employees and approvers with access to personal or confidential information are expected to maintain its confidentiality.

Information accessed through the Application must not be disclosed outside authorized Olive Trust processes.

This confidentiality obligation may continue after an employee's or approver's access to the Application ends.

3.7 Data Security

Olive Trust takes reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, loss or destruction.

These measures may include:

Authentication;

Role-based access controls;

Secure data transmission;

Secure storage;

Access logging;

Monitoring;

Security controls; and

Administrative policies.

Despite these measures, no electronic system can guarantee absolute security.

3.8 Data Retention

Olive Trust may retain information for as long as reasonably necessary for:

Charitable assistance administration;

Internal operational purposes;

Accounting and auditing;

Compliance with applicable laws;

Security and fraud prevention;

Dispute resolution;

Maintaining appropriate organizational records; and

Other legitimate organizational purposes.

When information is no longer required, Olive Trust may delete, anonymize or securely dispose of it, subject to legal or legitimate record-retention requirements.

3.9 Account Deactivation and Deletion

Application accounts are controlled by Olive Trust.

When an employee or approver no longer requires access, Olive Trust may deactivate or remove the account.

Users may contact Olive Trust to request account deactivation or raise concerns regarding their personal information.

Certain information associated with an account may be retained where necessary for audit, security, legal, accounting or legitimate organizational purposes.

3.10 Children's and Vulnerable Persons' Information

The Application is not intended for direct use by children or beneficiaries.

However, because Olive Trust provides charitable assistance to economically weaker individuals and families, authorized employees and approvers may process information relating to children or other vulnerable individuals when necessary to administer educational, medical or essential-needs assistance.

Such information must be handled confidentially and accessed only for legitimate Olive Trust purposes.

3.11 Sensitive Information

Some information processed through the Application may be sensitive, including medical, financial, family or socioeconomic information.

Olive Trust expects such information to be accessed strictly on a need-to-know basis and protected against unauthorized disclosure.

3.12 Location Information

The Application may process location information where required for internal operational purposes, such as managing or verifying donation-box activities.

Where device-level permission is required, the Application will request the applicable operating-system permission.

Location information will be used only for legitimate Application and organizational purposes.

3.13 Device Permissions

Depending on Application functionality, the Application may request access to device capabilities such as:

Camera;

Notifications;

Storage or media;

Location; or

Other device functionality.

Each permission is intended to support a corresponding Application feature.

Users may manage permissions through their device settings.

3.14 Notifications

The Application may use push notifications to communicate internal operational information to authorized employees and approvers.

Technical identifiers required to deliver such notifications may be processed by the relevant notification infrastructure.

Users may control notification permissions through their device settings.

3.15 Analytics and Crash Reporting

Olive Trust may use technical analytics and crash-reporting services to:

Identify application crashes;

Diagnose technical issues;

Monitor application stability;

Improve performance; and

Maintain application reliability.

Such services may process technical information about the device, Application version and Application behavior.

3.16 Third-Party Technology Services

The Application may use third-party technology services for functions such as:

Authentication;

Cloud infrastructure;

Data storage;

Push notifications;

Analytics;

Crash reporting;

Security; and

Application operation.

Where applicable, such providers may process information on Olive Trust's behalf.

3.17 International Processing

Some technology providers used by Olive Trust may process information through infrastructure located outside India.

Where applicable, Olive Trust will take reasonable steps to ensure that such processing is conducted in accordance with applicable legal requirements.

3.18 Privacy Requests

An employee or other individual whose information is processed through the Application may contact Olive Trust regarding privacy concerns or requests, subject to applicable law.

Requests may include:

Requesting information about personal data held by Olive Trust;

Requesting correction of inaccurate information;

Requesting deletion where legally and operationally possible;

Raising a privacy concern; or

Requesting clarification regarding the use of personal information.

Olive Trust may verify the identity and authority of a requester before processing a request.

3.19 Security Incidents

If Olive Trust becomes aware of a security incident involving personal information, it will assess the incident and take reasonable steps required by applicable law and organizational procedures.

3.20 Privacy Policy Updates

Olive Trust may update this Privacy Policy when the Application, technology, data-processing practices, organizational processes or applicable legal requirements change.

The latest version will always be published on this page.

The "Last Updated" date will indicate when the policy was most recently revised.

4. CONTACT INFORMATION

For questions regarding the Application, Terms & Conditions, Privacy Policy, account access, privacy requests or security concerns, contact:

Olive Trust

Official Email: [INSERT OFFICIAL EMAIL]

Privacy Contact: [INSERT PRIVACY EMAIL, IF DIFFERENT]

Official Address: [INSERT OFFICIAL ADDRESS]

Website: [INSERT OFFICIAL WEBSITE]

5. COPYRIGHT

The Olive Trust name, logo, Application, software, design, content and associated materials are protected by applicable intellectual-property laws.

END OF DOCUMENT