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Privacy Policy

Effective Date: [November 16, 2024]

At [GSCPO TIP], your privacy is important to us. This privacy policy explains how we collect, use, and protect your personal information when you use our mobile application ("App"). By using the App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect several types of information to provide and improve our App:

Personal Data

  • Registration Information: When you sign up or log in to the App, we collect your personal information such as:
    • Full Name
    • Phone Number
    • Email Address
    • Password (hashed and stored securely)
  • Location Data: If you enable location services, we may collect information about your device's geographic location to provide location-based features.

Email and Content Data

Email Content: When you send an email through the App, we collect the content of the email, including the subject, body, and any attachments (such as images).

Image Data: If you choose to upload an image, the image will be encoded into a Base64 string and sent along with the email.

Usage Data

  • We may collect information on how you interact with the App, including the features you use and how often you use them.

2. How We Use Your Information

We use the collected information for the following purposes:

  • User Registration: To allow you to create and manage your account, and log in to the App.
  • Email Communication: To send emails on your behalf, including sending encrypted email content and attachments to a predefined recipient.
  • Location Features: To provide location-based features if you enable location services.
  • Improvement of Services: To understand how users interact with the App, improve functionality, and enhance user experience.
  • Security: To ensure the security of your personal data and prevent unauthorized access or misuse.

3. Data Encryption and Security

  • Data Encryption: We use advanced encryption methods (AES-GCM) to securely store sensitive user data, including passwords and email content, in the app. Passwords are never stored in plain text; they are securely hashed before storage.
  • Keystore: Your sensitive information, such as encryption keys, is securely stored in the Android Keystore system, ensuring that only authorized apps and processes can access it.
  • Email Data Security: All email content, including the subject, body, and attachments, is encrypted before being sent.

4. Third-Party Services

We may use third-party services to help us operate the App, such as email sending services. These third parties may have access to your personal information but are obligated not to disclose or use it for any other purpose.

For example, Brevo (formerly Sendinblue) is used to send email messages. Please review Brevo's Privacy Policy for more details on how they handle your data.

  • Brevo (Sendinblue): https://www.brevo.com/legal/privacypolicy/

5. How We Share Your Information

We do not sell, rent, or share your personal data with third parties for marketing purposes. However, we may share your information in the following situations:

  • With Service Providers: We may share your information with trusted third-party service providers that assist us in operating the App and performing services related to the App (e.g., email services, location services).
  • As Required by Law: We may disclose your personal information if required to do so by law or in response to valid legal requests (e.g., subpoenas or court orders).

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy. This includes retaining email content, account data, and other personal information for as long as you maintain an active account. If you choose to delete your account, your personal data will be removed, subject to any legal requirements for data retention.

7. Your Rights

You have the following rights regarding your personal data:

  • Access: You have the right to access the personal data we hold about you.
  • Correction: You can request corrections to any inaccurate or incomplete personal data.
  • Deletion: You can request the deletion of your personal data. Please note that some data may need to be retained for legal or operational reasons.
  • Data Portability: You can request a copy of your personal data in a machine-readable format.

To exercise any of these rights, please contact us at [contact email].

8. Children’s Privacy

Our App does not target or knowingly collect personal information from children under the age of 13. If we learn that we have collected personal data from children under 13 without verification of parental consent, we will take steps to delete such information as soon as possible.

9. Changes to This Privacy Policy

We may update our privacy policy from time to time. Any changes will be posted on this page, and the “Effective Date” will be updated accordingly. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

  • Email: [Your Contact Email]
  • Phone: [Your Contact Number]