FormCheck+ Privacy Policy

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FormCheck+ is committed to protecting your privacy. This policy explains exactly what data we collect, how we use it, who we share it with, and the choices you have. We will always ask for your permission before transmitting your data to third-party AI services.

1. Data We Collect

We collect the following categories of data when you use FormCheck+:

  • Account data: Your name and email address, provided at registration.
  • Workout logs: Exercise names, sets, reps, weights, duration, and notes you enter manually.
  • Cardio logs: Activity type, duration, intensity, distance, and calories you log.
  • Body metrics: Body weight entries, body measurements (waist, chest, hips, etc.), and the dates they were recorded.
  • Progress photos: Photos you voluntarily upload for progress tracking.
  • Form analysis videos: Video clips you upload for AI-powered form analysis.
  • Personal records: Exercise PRs you log manually.
  • Goals & preferences: Fitness goals, workout schedule preferences, and app settings.
  • Usage data: In-app analytics events (e.g., button clicks) that help us improve the product. No personally identifiable data is attached to these events.

2. How We Collect Data

Data is collected in the following ways:

  • Directly from you — when you manually enter workout data, body metrics, goals, or upload photos and videos.
  • Automatically — anonymised usage analytics events are captured when you interact with the app.
  • On explicit action — video frames and photos are only extracted and sent to AI services when you actively request an analysis.

3. How We Use Your Data

Your data is used solely to provide and improve the FormCheck+ service:

  • Displaying your workout history, progress charts, and statistics within the app.
  • Generating AI-powered form feedback by sending video frames to our AI provider (only when you request an analysis).
  • Generating AI voice coaching summaries by sending anonymised workout metrics to our AI provider (only when you tap the voice-coaching button).
  • Sending weekly reminder emails if you opt in to workout schedule notifications.
  • Improving app performance and features using aggregated, anonymised usage analytics.

We will never sell your data or use it for advertising.

4. Data Shared with Third-Party Services — Your Explicit Consent

We will always ask for your explicit permission before transmitting any of your personal data to a third-party AI service. You must actively consent — no data is shared silently or automatically.

The table below identifies every third party we share data with, exactly what personal data is sent, and the purpose:

🎬 Form Analysis — AI Processing

Third party: OpenAI, Inc. (GPT-4o) and/or Google LLC (Gemini), accessed via the Base44 platform's AI integration layer.

Personal data sent: Still-image frames extracted from the exercise video you upload; the exercise type you select (e.g. "squat").

Why it is sent: To analyse your movement and generate biomechanical coaching feedback and safety recommendations.

When it is sent: Only after you tap "Analyze Clip" — never in the background.

Your consent: You are shown a clear prompt before each analysis. Tapping "Analyze" constitutes consent for that specific upload only.

🎙️ AI Voice Coaching — AI Processing

Third party: OpenAI, Inc. (GPT-4o mini) and/or Google LLC (Gemini Flash), via Base44 AI integration.

Personal data sent: Aggregated, non-identifying workout metrics — total training volume (lbs/kg), exercise names, session count, and RPE ratings. No video, photos, or biometric measurements are included.

Why it is sent: To generate a personalised spoken motivational coaching summary.

When it is sent: Only when you tap the voice coaching button — never automatically.

Your consent: Tapping the voice coaching button constitutes your permission for that session only.

📸 AI Photo Insights — AI Processing

Third party: OpenAI, Inc. (GPT-4o vision) and/or Google LLC (Gemini), via Base44 AI integration.

Personal data sent: The progress photo(s) you select, along with any notes you have attached to them.

Why it is sent: To generate an AI transformation insight or voiceover commentary.

When it is sent: Only when you explicitly request an AI insight on the Progress Photos page.

Your consent: You are prompted to confirm before any photo is transmitted. Tapping "Get AI Insight" constitutes consent for that request only.

📧 Email Notifications

Third party: Resend, Inc. (transactional email service).

Personal data sent: Your email address and your configured workout schedule (days and preferred time).

Why it is sent: To deliver workout reminder and weekly summary emails.

When it is sent: Only if you opt into email notifications in Settings. You can opt out at any time.

5. Third-Party Data Protection

All third parties we share data with are contractually required to protect your data to the same or greater standard as this policy:

  • Base44 Platform — hosts your data with industry-standard encryption at rest and in transit. See base44.com/privacy for full details.
  • OpenAI / Google (via Base44 AI) — data sent for AI processing is governed by Base44's data processing agreement with these providers, which prohibits training on your personal data.
  • Resend (email) — used solely for transactional email delivery. Resend is GDPR-compliant and does not use your email for any other purpose.

6. Data Storage & Retention

All your data is stored securely on Base44's encrypted cloud infrastructure. You may delete your account and all associated data at any time from Settings → Delete Account. Data is permanently removed within 30 days of deletion.

7. Your Rights

You have the right to:

  • Access a copy of your personal data.
  • Correct inaccurate data.
  • Delete your account and all associated data.
  • Withdraw consent for AI features at any time (simply do not use those features).
  • Opt out of email notifications at any time from Settings.

To exercise any of these rights, use the in-app feedback form or contact us at hallockdana@gmail.com.

8. Children's Privacy

FormCheck+ is not directed at children under 13. We do not knowingly collect data from children under 13. If you believe a child has provided us with personal data, please contact us immediately.

9. Changes to This Policy

We may update this policy from time to time. We will notify you of material changes via in-app notice. Continued use of the app after changes constitutes acceptance of the updated policy.

10. Contact

For any privacy-related questions, contact us at hallockdana@gmail.com.

FormCheck+ · Last updated March 14, 2026