Privacy Policy for DIGIMIND ASSET
Effective Date: July 28, 2026
1. Introduction
Welcome to DIGIMIND ASSET ("the App"). This Privacy Policy explains how information is collected, used, stored, and protected when you use the DIGIMIND ASSET mobile application.
DIGIMIND ASSET is an asset management application designed to help authorized users manage and track organizational assets throughout their lifecycle. The App provides features including asset management, QR code scanning, asset image capture, vendor management, ticket management, and related organizational workflows.
By accessing or using the App, you agree to the practices described in this Privacy Policy.
2. Information We Collect
DIGIMIND ASSET may collect or process the following categories of information:
2.1 Login and Account Information
The App does not provide a public user registration or sign-up feature. Access to the App is limited to authorized users whose accounts are created or managed by the organization or system administrator.
When you log in, the App may process information such as:
Username or email address
Password or authentication credentials
User identification information
User role or permissions
Organization, department, office, or division information
Authentication tokens or session information
This information is used to authenticate authorized users and provide access to features based on their assigned permissions.
2.2 Asset Information
When using the asset management features, authorized users may enter or access information related to organizational assets, including:
Asset name
Asset ID or asset code
Serial number
Asset category and type
Asset status
Purchase information
Purchase date and cost
Warranty information
Vendor information
Department, office, or division information
Asset assignment information
Asset lifecycle information
Other information entered by authorized users for asset management purposes
This information is used to manage, track, monitor, and maintain organizational assets.
2.3 Images and Camera Access
The App may request access to your device's camera and image-related functionality.
Camera access may be used for purposes such as:
Capturing photographs of organizational assets
Capturing images for asset records
Scanning QR codes associated with assets
Supporting asset identification and management workflows
Images captured through the App may be uploaded to the organization's authorized server or storage system and associated with the relevant asset record.
The App does not use the camera to continuously monitor users or access the camera in the background.
Camera access is only used when you actively use a feature that requires it.
2.4 QR Code Scanning
DIGIMIND ASSET may use the device camera to scan QR codes associated with organizational assets.
QR codes are used to identify or retrieve information about assets managed within the system.
The App does not use QR scanning to track your physical location or monitor your movements.
2.5 Vendor Information
Authorized users may add, view, or manage vendor-related information within the App.
Vendor information may include:
Vendor name
Contact information
Address
Email address
Phone number
Vendor-related asset information
Other information entered by authorized users
This information is used solely for organizational asset and vendor management purposes.
2.6 Ticket Information
The App provides a ticket management system that allows authorized users to create and manage tickets related to organizational assets or services.
Ticket information may include:
Ticket title or subject
Ticket description
Asset-related information
Ticket status
Priority
Comments or remarks
Images or attachments, where applicable
User or organizational information associated with the ticket
This information is used to manage maintenance, support, service, and other organizational requests.
3. How We Use Information
Information processed through DIGIMIND ASSET may be used for the following purposes:
To authenticate authorized users
To provide access to the App and its features
To manage organizational assets
To track asset lifecycle information
To identify assets using QR codes
To capture and associate images with assets
To manage vendors and vendor-related information
To create and manage support or maintenance tickets
To manage asset assignments and organizational records
To provide services requested by authorized users
To maintain and improve the security and functionality of the App
To prevent unauthorized access, misuse, or fraudulent activity
To comply with applicable legal and regulatory requirements
4. Data Storage and Processing
Information submitted through DIGIMIND ASSET may be transmitted to and stored on servers or cloud infrastructure controlled or managed by the organization operating the application.
The App may communicate with secure backend services and APIs to process application data.
Depending on the organization's infrastructure, data may be stored in databases, cloud storage, or other authorized systems.
The organization takes reasonable measures to protect information against unauthorized access, alteration, disclosure, or destruction.
5. Data Sharing and Disclosure
DIGIMIND ASSET does not sell or rent users' personal information to third parties.
Information may be accessed or shared only when reasonably necessary for legitimate organizational purposes, including:
Authorized employees or administrators
System administrators
Organization personnel with appropriate permissions
Service providers or infrastructure providers supporting the application
Technical service providers operating the App's backend or hosting infrastructure
Government authorities or law enforcement agencies when required by applicable law
Access to information is intended to be limited according to the user's role and permissions.
6. Camera and Device Permissions
The App may request the following device permissions when required by specific features:
Camera Permission
Camera access is used for:
Capturing asset photographs
Scanning QR codes
Other asset management functions that require camera access
The App only accesses the camera when the user actively initiates a camera-related feature.
Photos or Media Permission
Where applicable, the App may request access to photos or media on the device to allow users to select or upload images related to organizational assets or tickets.
The App does not access personal photos or media unnecessarily.
Users may manage or revoke these permissions through their device settings. However, disabling certain permissions may prevent related features from functioning properly.
7. Data Security
We take reasonable technical and organizational measures to protect information processed through DIGIMIND ASSET.
Security measures may include:
Authentication and authorization controls
Secure communication between the App and backend services
Access controls based on user roles and permissions
Secure server-side data storage
Protection against unauthorized access
However, no method of electronic transmission or storage is completely secure. Therefore, while reasonable efforts are made to protect information, absolute security cannot be guaranteed.
8. Data Retention
Information is retained for as long as necessary to provide the services and fulfill legitimate organizational, operational, legal, or regulatory requirements.
Because DIGIMIND ASSET is intended for authorized organizational users, asset records, vendor records, ticket records, and related information may be retained according to the organization's internal data retention policies.
Users who believe their information should be corrected, updated, or deleted may contact their organization or system administrator.
9. Account Deletion and Data Removal
DIGIMIND ASSET does not provide a public self-service account registration or sign-up feature.
User accounts are created and managed by the authorized organization or administrator.
If an authorized user wants their account disabled, removed, or their associated information deleted, they should contact the organization or system administrator responsible for managing access to DIGIMIND ASSET.
Please note that certain organizational records may need to be retained for legitimate business, legal, security, or regulatory purposes.
10. Children's Privacy
DIGIMIND ASSET is intended for use by authorized organizational users and is not specifically directed toward children.
The App does not knowingly collect personal information from children for the purpose of providing services to them.
If it is discovered that personal information has been collected from a child in violation of applicable laws, appropriate steps will be taken to address the situation.
11. Third-Party Services
DIGIMIND ASSET may use third-party services or infrastructure providers to support application functionality, hosting, authentication, data storage, analytics, security, or other technical operations.
Such third-party services may process information only as necessary to provide their respective services and in accordance with applicable privacy and data protection requirements.
The App may also rely on third-party platform services provided by the operating system or application distribution platform.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in the App, its features, legal requirements, or data processing practices.
When changes are made, the updated Privacy Policy will be published through the designated privacy policy page or other appropriate communication channels.
The updated policy will include a revised "Effective Date."
Users are encouraged to periodically review this Privacy Policy for any updates.
13. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of information through DIGIMIND ASSET, please contact the organization or administrator responsible for the application.
Application Name: DIGIMIND ASSET
Developer/Organization: Digimind Technology
Email: digimindtechnology@gmail.com
14. Consent
By using DIGIMIND ASSET, you acknowledge that you have read and understood this Privacy Policy and agree to the collection, use, processing, and storage of information as described herein, subject to applicable laws and organizational policies.
Last Updated: July 28, 2026